Employees must contact the Business Office at their home campus or center to request a state vehicle. If a state vehicle is not available, the Business Office will email the employee stating that a vehicle is not available. The employee must then use the rental car comparison tool located on the web at http://ssl.doas.state.ga.us/vehcostcomp/ to determine if a rental car is the most efficient method of travel. If it is determined that a rental car is the most efficient method of travel, the employee should contact the Purchasing Office at 478-757-3415 to request a rental vehicle. If it is determined that a personal vehicle is the most efficient method of travel, the employee must attach the email from the Business Office along with the rental car comparison to their travel reimbursement form in order to receive the maximum mileage reimbursement rate. This rate is subject to change based on the federal travel regulations and notification by the State Accounting Office (SAO).
If a state vehicle is available, or if a rental car is shown to be the most efficient method of travel and the employee chooses to drive their personal vehicle, the employee will not receive a reimbursement for mileage.