Central Georgia Technical College Budget
Planning and Implementation Procedures
- Central Georgia Technical College receives funding for and manages three
complementary Budget Planning and Execution Cycles.
- Capital Improvement and Major Equipment Budget Planning begins with
the development of the college's long range Strategic Plan and its Facilities
Master Plan. Annual objectives identified in these plans are supplemented
by collegiate operational improvement requests by division managers in
their budget development cycles. Each year, College needs for succeeding
years (two years in the future) are sent to DTAE and to the State OPB
through the Performance Accountability System (PAS), and Capitol Outlay
Budget Request System.
- Federal Carl Perkins funds are provided to states to improve vocational
education and are managed by the Department of Technical and Adult Education.
The college's annual Local Application for the funds is developed by and
for the use of the Instructional Services and Student Services Divisions
with the staff assistance and post-approval management of the Institutional
- The General Operating budget of Central Georgia Technical College consists
of State funds, appropriated to the institution by the Department of Technical
and Adult Education, and local funds from tuition, fees, and other operational
sources. These funds are used for salaries, facility operations and maintenance,
and program supplies and equipment needs. These funds are distributed
to the College's operating entities (divisions, directorates, departments)
based on annual budget requests developed in a bottom-up approach within
each division. The Vice President of Administrative Services, acting as
the college's Chief Financial Officer, reviews the budget requests, and
asks for any additional information or clarification. The Vice President
of Administrative Services then compares the budget requests with available
funds and presents the budget requests to the President. The President
reviews the proposed budget and after discussion with the Vice President
of Administrative Services approves the operating budget. Divisions are
notified by the Vice President of Administration of original budget awards
and any additions or reductions.
- Additional federal, state, and local grants may be obtained for specific
operational purposes by each division upon approval of the President and review
by the Vice President of Administrative Services for compliance with all state
and federal budgetary, financial, and audit requirements.
- All budgets, grants, and awards are submitted to the CGTC Board of Directors
for approval prior to the beginning of each fiscal year. Monthly budget execution
is tracked and reports are provided to the President and the Local Board noting
budget adjustments, additions and reductions, and any new contracts and/or
grants. The board is also presented with information regarding the percentage
of funds expended and remaining for each budget item.