Federal regulations require institutions participating in Title IV financial aid programs to have a Satisfactory Academic Progress policy. Central Georgia Technical College's policy applies to all students regardless of whether they are Title IV eligible or not. SAP is checked at the completion of each term.
Quantitative and Qualitative Requirements
Quantitative – The maximum time frame (pace) for student to complete a program cannot exceed 150% of the published length of the program for which the student is enrolled. In order to meet this standard, a student must complete and pass at least 67% of all credit hours attempted. Courses earned include grades of A, B, C, D or F. Courses attempted include grades of A, B, C, D, F, W, I, or IP. Attempted remedial courses are not included in this measurement.
Qualitative – The student must maintain a cumulative GPA of 2.0 or above in order to remain eligible for financial aid. Grades of A, B, C, D, or F are included in the calculation of the cumulative GPA. Grades of I, W, or IP do not affect the GPA. Although not included in the actual GPA calculation, attempted remedial courses are reviewed to ensure students are successfully completing the courses as part of the qualitative assessment.
Maximum Time Frame (150% standard)
Students must complete their program of study within one and one-half (150%) times the normal length of the program of study. This includes all credit hours attempted whether they are completed or passed. For example, if a program of study is 80 credit hours, the maximum timeframe to complete the program and receive financial aid is 120 attempted credit hours. The maximum timeframe will vary depending upon the length of the program of study. Changing majors may result in a student exceeding the maximum timeframe for completion.
A student that does not maintain a 2.0 GPA and/or does not complete at least 67% of all attempted hours at the time SAP is checked, will be placed on Financial Aid Warning Status and will continue to receive financial aid for one term only. Students will be notified of their SAP Status by email.
If at the completion of the Financial Aid Warning term:
- the student has met the quantitative and/or qualitative SAP standards, the student will be placed in Good Standing Status and will continue to receive financial aid.
- the student has not met the quantitative and/or qualitative SAP standard, the student will be placed on Financial Aid Unsatisfactory Status and will not be eligible to receive financial aid for the any terms after the completion of the Financial Aid Warning term. (Note: If the student is enrolled while on Financial Aid Unsatisfactory Status, student will be required to pay tuition, fees, books and other related charges out of pocket.)
Once a student has been placed on Financial Aid Unsatisfactory Suspension and has lost eligibility to receive financial aid, eligibility may be regained in one of two ways:
- The student must attend classes as a cash paying student (receiving no aid) until the cumulative GPA and the cumulative completion rate has reached or exceeded the minimum requirement. At the next term of enrollment the student may be eligible to begin receiving financial aid if all other financial aid eligibility requirements are met, OR
- The student may file an appeal. The appeal must be approved before financial aid eligibility can be regained. The student must also meet all other financial aid eligibility requirements.
Any student placed on Financial Aid Unsatisfactory Status may submit an appeal. The student must submit a Request for Financial Aid Appeal form within 10 days from the date the student is notified of the Unsatisfactory Status.
Acceptable conditions to file an appeal include:
- Death of a relative, or
- Injury or illness of the student, or
- Other extenuating circumstance.
The student must submit an appeal form along with documentation to support the acceptable conditions for the appeal to be considered. The student must submit an explanation of what has changed in his/her situation that will allow the student to demonstrate satisfactory academic progress at the next evaluation.
Once appeal documentation has been received and reviewed for completeness, the college has 30 days from the date the appeal is submitted to review, render a decision and notify the student of the results. The student will be notified by email of the appeal decision.
- If appeal is granted, the student will be placed on Financial Aid Probation for next term of enrollment (after appeal is granted) and will be eligible to receive financial aid. The student will be required to maintain SAP requirements during the Financial Aid Probation term and must follow any stipulations or Academic Plan as set forth by the Appeal Advisor. If the student fails to maintain SAP requirements during the Financial Aid Probation term, the student will be placed again on Financial Aid Unsatisfactory Status and will not be eligible for financial aid. The student may regain financial aid eligibility once the student completes the necessary hours and earns the minimum required GPA to meet SAP requirements.
- If appeal is denied, the student will not be eligible for financial aid. The student has the right to file a new appeal; otherwise the student may regain financial aid eligibility once the student completes the necessary hours and earns the minimum required GPA to meet SAP requirements.
- Incomplete courses are included in attempted hours.
- Withdrawals are allowed within reason, but all grades earned in courses in which a student is enrolled beyond the drop/add period are included in hours attempted.
- Repeated coursework – All grades earned for repeated courses are included in the calculation of the GPA and included in hours attempted.
- Transfer credits will be awarded for courses applicable to student's chosen program of study and count in both hours attempted and earned.
- Study abroad – not applicable
- Audited courses are not considered credit courses and are not included in the SAP process.
- Consortium agreements – not applicable
- Program changes may impact the length of time required to meet new program requirements. Program changes are allowed only once per semester.