Vehicles should be reserved in advance with the Office of Facilities and Ancillary Services. Vehicle use may be prioritized as to cost to CGTC, and in some cases reservations changed. There is a trip log in each of the CGTC vehicles. This log must be completed and signed by each person using the CGTC vehicle for each trip.
Only CGTC employees on official approved CGTC business are allowed to drive CGTC vehicles. This includes vehicles rented by CGTC. Rental vehicles may only be driven by the person whose driver's license was provided. The Business Office is the only office authorized to reserve a rental vehicle.
Only CGTC employees on official CGTC business are allowed to be passengers in CGTC vehicles. No family members or friends should be in CGTC vehicles at any time for any reason. This includes rental vehicles.
Macon Campus: A copy of a current driver's license must be presented each time a CGTC vehicle is checked out. A certification form must also be completed. Keys may be picked up from the Office of Facilities and Ancillary Services (A317) prior to departing. If keys need to be picked up before 7:30am and after 4:45pm Monday – Thursday and 7:30am and 4:00pm on Fridays, the Security Office will have the keys and paperwork. Please return keys immediately upon returning to campus. If returning outside normal business hours, return keys to the Security Building. A lockbox will be available outside next to the back door in case the Security Office door is locked.
Milledgeville Campus: A copy of a current driver's license must be presented each time a CGTC vehicle is checked out. A certification form must also be completed. Keys may be picked up from the Administrative Assistant to Satellite Operations (478-445-2302) prior to departing.
In the event a state vehicle is needed the day before due to early departure, Presidential or his designee's approval is required. The driver must email the President directly with the specifics of the trip and the need for the prior evening pickup. This approval must be submitted to the Office of Facilities and Ancillary Services.
State gas cards are in each vehicle and must be used for the purchase of fuel. Vehicles should be returned with a minimum of at least a 1/2 tank of gas. Personal belongings and trash should be removed. If a car wash is available with gas purchase, please take advantage of the free car wash if possible. If a vehicle becomes unusually dirty either inside or outside, please notify the person to whom you return the vehicle as appropriate action can be taken. Reminder, there is no smoking in state vehicles.
Employees/drivers should notify any problems with a CGTC vehicle, whether cosmetic or mechanical, when returning the vehicle. A maintenance request will be submitted by the Facilities and Ancillary Services Department.
If a CGTC vehicle should break down during the day, please call the Vice President of Facilities and Ancillary Services (757-3505/3506) or the Director of Facilities (757-3579) or Maintenance Supervisor (757-3441) in Macon, or Administrative Assistant to Satellite Operations (478-445-2302) in Milledgeville. If the breakdown occurs after hours, you are permitted to take any reasonable actions necessary to get yourself to an appropriate destination, and the vehicle towed to a location out of harm's way. Another technical college or a local dealer is the first choice if towing to a location is needed. If a charge is incurred that requires payment, reimbursement would be provided upon return. Personal safety should always be your first priority.
Insurance cards are placed in all CGTC vehicles. When a personal vehicle is used, and the employee is in the operation of approved duties, and with prior approval to use their personal vehicle, they are covered by this policy. Please print out the following information to provide to law enforcement officials:
Insurer: State of Georgia DOAS/RMS Self Insured Program
Policy Number: TCP-401-14-03
This policy is for liability insurance only, and does not cover physical damage to the employee's vehicle. Medical costs of the employee are a Worker’s Comp issue and should be reported to Human Resources.
Please call ASAP to either the Director of Facilities or the Vice President of Facilities and Ancillary Services to report an accident. In the event you cannot reach one of these two personnel the same business day, please call 1-877-656-7475 and report the accident. Then relay any information given to the Vice President of Facilities and Ancillary Services the next business day.